Downloadable Meeting Minutes

Most Current HOA Meeting Synopsis

Date: June 16, 2025
Time: 7:00 PM
Location: 211 Spring Grove Drive, Waxahachie, TX

I. Financials

• Landscaping
  • Review costs
  • Develop scope of maintenance work
  • Get bids
• Bookkeeping Records
  • Gather from previous boards and County records
  • Assemble notebook for future boards
  • Develop digital record-keeping method

II. Covenants and Bylaws

• Determine latest versions filed with Ellis County

III. Neighborhood 4th of July Celebration

• HOA support payment to Autreys
• Resident donations collected
• Distribution of Pokey O’s tickets and flyer

IV. Proposed Amendment Votes Update

• Status update on votes received
• Plans for canvassing and encouraging remaining votes

V. Board Meeting Notices to Residents

• Meetings scheduled for 3rd Monday every other month at 7:00 PM, 211 Spring Grove Drive
• Notices posted on the HOA website per Texas state law

VI. Action Items

• Submit landscaping bids
• Organize old financial records
• Verify records with County Clerk’s office
• Manage 4th of July ticket distribution and donations
• Continue encouraging votes on proposed amendment
• Maintain updated meeting notices on website

VII. Next Meeting

Date: August 18, 2025
Time: 7:00 PM
Location: 211 Spring Grove Drive, Waxahachie, TX